It is always a challenge for HR when comes to sourcing for a payroll system. How can you start with a “request for proposal” (RFP) project? It’s always a question mark for many when you need to source for the information, gather them and decide based on the shared system functions, specifications and commercial information.
This article is to share with you the general end-to-end process of a request for proposal (RFP) in sourcing a payroll system vendor based on my experience. There is no concrete right or wrong, but it must be per your organization’s sourcing policies.
Predominantly, an RFP project or programme, can be divided into three processes as follows
- Pre-Process
- During the Process
- Post Process
Pre-Process:
The respective project manager (PM) of the RFP project will lead the following tasks before RFP document is issued to the potential vendors:
- Sourcing of potential vendors
- Conduct request for question (RFQ)
- Preparation of business case
- Preparation of overall RFP project plan
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