To finalize the AD Code registration on ICEGATE, you have to provide a few simple but essential documents. Let's discuss them in detail.
Basic Documents Required for AD Code Registration on ICEGATE
In order to register your AD Code on ICEGATE, the following documents are generally required:
1. AD Code Letter from the Bank
This is the most vital document.
You need to be on the letterhead of the bank.
It should include:
The name of the exporter and IEC
The 14-digit AD Code
Name, designation, and contact of the authorized bank official
Branch address and IFSC code
You need to be signed and stamped by the bank.
Tip: Make sure the AD Code letter is dated and valid for 3 months from date of submission.
2. Importer Exporter Code (IEC) Certificate
Issued by DGFT.
A necessary document to authenticate your export business identity.
3. GST Registration Certificate (if applicable)
If your business is GST registered, this certificate is needed for authentication.
4. Exporting Entity's PAN Card
PAN should be in the business name (Company/Firm/Proprietor).
5. Business Address Proof
Any one of the below documents can be submitted:
Shop and Establishment License
MSME Certificate
Electricity bill or Rent Agreement firm's name
6. Cancelled Cheque of the Exporter's Bank Account
Should be of the same bank whose AD Code is being registered.
Remember to correct bank account details, corresponding with the AD Code letter.
7. Digital Signature Certificate (DSC)
Needed to login and submit the registration online on ICEGATE.
Where to Send These Documents
All these documents have to be uploaded through the portal of ICEGATE:
https://www.icegate.gov.in
After uploading, the documents are verified by the concerned customs officer at the port and AD Code approval is given for registration.
How Long Does Registration Take
After all documents are properly submitted, approval typically occurs within 2–5 working days. Delays can be caused by any discrepancy, so verify your bank letter and details.
Common Mistakes to Avoid
These are common mistakes which should be avoided:
Filing an old or unsigned AD Code letter
AD Code not aligned with bank account or IEC details
Incorrect port selection while applying for ICEGATE
Uploading invalid or blurry documents
Expired DSC usage
How E-Startup India Can Help with AD Code Registration
Navigating through ICEGATE, coordinating bank interactions, document preparation, and proper AD Code registration being frequently overwhelming for first-time or even seasoned exporters. That is where E-Startup India comes to your compliance rescue.
Conclusion
AD Code registration is one-time but an essential activity for exporters. Getting the right documents filed on ICEGATE helps in easy customs clearance and foreign remittance tracking. Always check the format of the bank's AD Code, confirm it is as per your IEC, and have your documents scanned and ready.
