NBI Requirements: A Complete Guide

If you're planning to get your NBI Clearance in the Philippines, one of the most important things you need to prepare is the NBI requirements. Whether you're a first-time applicant, a renewal, or applying from abroad, this guide will help you understand exactly what documents you need, how to prepare them, and what to expect during the process.

Let’s dive into everything you need to know about NBI requirements!

What is NBI Clearance?

The NBI Clearance is an official document issued by the National Bureau of Investigation (NBI) in the Philippines. It is used to prove that a person has no criminal record or derogatory information filed against them.

People often need NBI Clearance for:

• Employment (local or overseas)

• Passport application

• Visa processing

• Business permits

• School requirements

• ID verification

• Other legal or government-related matters

Who Needs an NBI Clearance?

Anyone who needs to prove their clean record in the Philippines might need an NBI Clearance. Here are some common categories:

• Job seekers (fresh graduates or experienced)

• OFWs (Overseas Filipino Workers)

• Government job applicants

• People applying for PRC licenses

• Students with scholarship applications

• People getting married (for marriage licenses)

• Individuals traveling abroad for study, migration, or work

General NBI Requirements for All Applicants

Let’s start with the basic documents required for all types of applicants:

1. Valid Government-Issued ID (at least 1)

You need at least one (1) valid ID. It must be original, not expired, and must show your complete name, photo, and signature.

Accepted IDs include:

• UMID (Unified Multi-Purpose ID)

• Passport

• Driver’s License

• PhilHealth ID

• SSS ID

• PRC License

• Postal ID

• Voter’s ID / Certificate

• School ID (for students)

• TIN ID

• Alien Certificate of Registration (ACR) for foreigners

🔔 Pro Tip: If possible, bring 2 valid IDs to avoid issues during verification.

2. NBI Online Appointment Confirmation

You need to register online through the NBI Clearance website and book an appointment. After booking, you’ll receive a confirmation with your reference number—print or save a copy of this to present at the NBI center.

3. Payment Proof or Reference Number

After booking online, pay through any available payment method (GCash, 7-Eleven, Bayad Center, etc.). Bring the official receipt or payment reference number when you go to your scheduled appointment.

Additional NBI Requirements Based on Applicant Type

Depending on your status or purpose, you may need extra documents. Below are the specific requirements for each case:

A. First-Time Jobseekers (Under Republic Act 11261)

Good news! If you're a first-time job seeker, you are entitled to one free NBI Clearance.

Requirements:

• Barangay Certificate (stating you're a first-time jobseeker)

• One valid ID

• Online appointment reference

• Duly accomplished application form (provided at NBI)

✅ Note: The Barangay Certificate must be issued within the last 12 months.

B. NBI Clearance Renewal

If your previous clearance was issued between 2020–2024, you can renew it easily using the NBI Quick Renewal Service or by going through the regular online booking process.

Requirements:

• Old/Expired NBI Clearance (photocopy or original)

• One valid ID

• Online appointment reference (if not using quick renewal)

C. Lost or Damaged NBI Clearance

If you lost or damaged your previous NBI clearance, you can still renew it. Just provide a few supporting documents.

Requirements:

• Affidavit of Loss (from a notary public)

• One valid ID

• Online appointment reference

• Optional: Photocopy of lost clearance (if available)

D. Name Correction or Change of Civil Status

If you got married, changed your name legally, or want to fix a spelling mistake, additional requirements will be needed.

Requirements:

• Birth Certificate (PSA)

• Marriage Certificate (if changing civil status)

• Court order (if legal name change)

• Two valid IDs showing new information

• Online appointment confirmation

E. Foreigners Applying for NBI Clearance

Foreign nationals residing or staying in the Philippines may apply for NBI Clearance.

Requirements:

• Passport

• Alien Certificate of Registration (ACR)

• Any valid government ID (if available)

• Online booking confirmation

F. OFWs or Applicants Abroad

Filipinos abroad who need NBI clearance can apply through a Philippine Embassy or send documents to an authorized representative in the Philippines.

Requirements:

• Accomplished NBI Application Form (NBI Form No. 5) – Get it from the Philippine Embassy

• 2x2 photos with white background

• Photocopy of passport (bio page)

• Authorization letter (if someone will process in PH)

• Payment for clearance and shipping

• Fingerprints (to be taken at the embassy or consulate)

Step-by-Step Guide to Apply for NBI Clearance

Here’s how to make your NBI Clearance process smooth and hassle-free.

Step 1: Register Online

Visit the official website: https://clearance.nbi.gov.ph

Create an account using your email and fill out the form with your personal details.

Step 2: Schedule an Appointment

After signing in, choose a branch, date, and time that works for you.

Step 3: Pay the Fee

The usual fee is ₱130 to ₱170 depending on the payment method. You can pay via:

• GCash

• 7-Eleven

• Bayad Center

• Online banking

Step 4: Visit the NBI Branch

On your scheduled day, go to your selected branch with your:

• Valid ID

• Appointment slip / reference number

• Any additional required documents

Step 5: Biometric and Photo Capture

Your photo, fingerprints, and signature will be taken.

Step 6: Wait for Your Clearance

• If your record is "No Hit", you’ll get it the same day.

• If your record is "With Hit" (possible name match), you’ll wait around 5–15 working days.

What is a “HIT” in NBI Clearance?

A "HIT" happens when someone with a similar name has a record in the NBI system. It doesn’t always mean you're in trouble—it just means more verification is needed.

You may be asked to return after a few days once they confirm your identity is different from the other person.

How Much is the NBI Clearance Fee in 2025?

Here’s a quick breakdown of fees:

💡 Note: Payment centers may charge a small service fee (₱15–₱25).

Tips to Avoid Delays in Your NBI Clearance

• Double-check all your documents before going to the center

• Arrive at least 30 minutes early on your appointment day

• Wear decent and proper clothing

• If you had a previous criminal case (even if resolved), bring proof of dismissal

• Use your complete name consistently in all documents

Frequently Asked Questions (FAQs)

1. Can I walk in for NBI Clearance?

No. All applicants must book an online appointment in advance. Walk-ins are no longer allowed.

2. What if I don’t have a valid ID?

You must secure a valid government ID before applying. Without it, your application won’t be processed.

3. Is the NBI Clearance valid forever?

No. NBI Clearance is only valid for six (6) months to one (1) year, depending on the purpose. You’ll need to renew it afterward.

4. Can someone else claim my NBI Clearance for me?

Yes, but only if you submit a signed authorization letter and a photocopy of your valid ID.

Final Thoughts

Getting an NBI Clearance is easier now thanks to online booking and multiple payment options. However, having the right NBI requirements is still the most important part of the process. Whether you're applying for a job, traveling abroad, or starting a business, this guide should help you prepare everything you need.

Make sure to always carry valid IDs, keep your documents safe, and follow the latest procedures. A little preparation goes a long way in saving time and avoiding hassle.