How to Export Emails as MSG from Outlook? A Step-by-Step Guide

Summary: - Many users find it necessary to save Outlook emails as individual MSG files for backup, sharing, or organizational purposes. The process of exporting emails from Outlook can be unclear for those unfamiliar with the steps involved. This article will provide a guide on how to export MSG from Outlook, outlining a couple of straightforward methods to accomplish this task effectively.

Microsoft Outlook is a popular email client developed by Microsoft, widely used for personal and professional communication. It comes with many features in one, including email management, calendar organization, task management, and contact storage. Its possible functionalities are sending and receiving emails, scheduling meetings, and setting reminders for users. It is a very essential tool in daily productive life.

Why Export MSG from Outlook?

Exporting MSG from Outlook can be helpful in several situations:

• Portability: Open emails in non-Outlook apps (e.g., Thunderbird, Gmail) or devices.
• Backup: Save important emails and attachments from the risk of Outlook crashes/data loss.
• Compliance: Store emails in a standardized format (MSG) for legal/audit requirements.
• Share Easily: Send whole emails (with metadata) to collaborators who do not use Outlook.
• Migrate Data: Move emails to cloud platforms (Office 365, Google Workspace) or other email clients.
• Free Up Space: Archive old emails without deleting them from your Outlook mailbox.
• Preserve Metadata: Preserve timestamps, sender info and attachments in a single file.

Now that we've explored the reasons why exporting MSG from Outlook is useful, let's dive into the practical steps to achieve this conversion.

#1. Manual Method to Export MSG from Outlook (Save As Option)

• Open Microsoft Outlook on your computer or mobile and sign in to your account.
• You will choose an email you would like to save as an MSG file - that could be a very important message, a receipt, or even any other email you want to keep.
• Click on the File tab in the top menu bar to access the file options.
• In the File menu, select the Save As command to initiate saving your email as an MSG file.
• Select where you wish to save your MSG file-there could be your desktop, documents folder, or any other place that you can easily locate.
• In Save as Type field, select Outlook Message Format - Unicode (.msg)* to save your email in the correct format.
• Finally click on the save button to download your email into MSG file now you will find the copy of the email is outside of your outlook.

#2. Export Outlook Emails as MSG using Drag and Drop Method

• Start your Microsoft Outlook email client and navigate to the folder that contains the emails you want to export.
• Select the specific emails you want to export by checking the boxes next to them, or press Ctrl+A to select all emails in the folder.
• Once you've selected your emails, simply drag and drop them to your desktop or a specific folder on your computer - this is a quick and easy way to export your emails.
• Finally, open the folder where you dropped the emails and you'll see that they've been exported as MSG files, which can be easily opened and viewed outside of Outlook.

Why Manual Solutions are Not Efficient?

While the manual methods to export MSG from Outlook, including the Save As option and the Drag and Drop method, are straightforward and easy to use, they do have some limitations. These methods can be time-consuming and tedious, especially when dealing with a large number of emails, as they require individual selection and export. More importantly, the Save As option only exports one email at a time, and Drag and Drop cannot retain certain metadata and formatting of an email. In addition, these methods cannot export emails in bulk; instead, these operations can easily overwhelm any user who needs to export a huge volume of emails.

#3. Pro Solution to Bulk Export Outlook Emails as MSG with Integrity

So, you have exported your MSG files from Outlook - what next? You can manage and convert them using a helpful tool called a professional MSG Converter. It is very flexible, offering more than 35 different formats, including Gmail, PDF, HTML, and many more formats to convert your MSG files into. It also has some really useful advanced features, like filters, that help you choose which files to convert, and options to save your files exactly where you want them. The best part is, this software is really easy to use, even if you're not a tech expert. You can try it out for free, to see how it works and if it's right for you, before you decide to buy it.

Why Experts’ Recommend Professional MSG Converter?

• This software allows you to convert MSG files into various formats, including PST, EML, EMLX, MBOX, and more, making it easy to import MSG to Gmail or other email clients.
• You can convert multiple MSG files at once with the help of the software and save much time and effort.
• With MSG Converter, you can filter your MSG files according to date, sender, recipient, and subject. This allows you to pick up the required files for conversion.
• This software preserves all the metadata in an email, including attachments, footers, and headers.
• It has a simple and intuitive interface, making it easy for users of all skill levels to navigate and use the software.
• The software supports non-English characters, ensuring that your converted files remain readable and intact, even if they contain special characters.

Concluding Words

Exporting emails from Outlook as MSG files is important for backup, sharing, and compliance. Outlook provides "Save As" and drag-and-drop methods, which are inefficient in bulk exports and may lose metadata. A professional MSG converter should be used instead for its features of batch processing, format variety, filtering, and user interface, which simplifies email management.

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