Universities are more than just learning institutions—they're physical ecosystems made up of aging buildings, complex infrastructure, and diverse operational demands. From academic halls to dormitories, from libraries to science labs, campus facilities require continuous upkeep and smart oversight. However, traditional university facilities management software alone isn’t enough anymore.
While many colleges have already adopted maintenance management systems, they often fall short when it comes to real-time access, field usability, and emergency readiness. ARC Facilities steps in to bridge these gaps—not by replacing your existing software, but by enhancing its capabilities through mobile, instant access to critical building data.
The Maintenance Backlog Dilemma on Campuses
According to APPA (the leading association for educational facilities), deferred maintenance in U.S. higher education institutions has reached crisis levels, with many campuses sitting on decades-old infrastructure. This delay is not always due to budget constraints; sometimes, it’s a workflow issue. The biggest pain point? Accessing the right information, at the right time, in the right place.
Facility technicians spend valuable time hunting for building plans, equipment manuals, or shut-off locations stored in archives, desktops, or disconnected systems. This slows down work orders and increases risks.
By supplementing your higher education facility management software with ARC Facilities’ mobile technology, teams can instantly retrieve building documents, access emergency plans, and complete jobs with greater efficiency—right from their phones or tablets.
Beyond the Office: Bringing Building Data to the Field
Let’s face it: facilities teams aren’t sitting at desks—they’re in basements, rooftops, boiler rooms, and mechanical closets. They need data in the field, not just on a desktop.
That’s where enhanced access matters.
ARC Facilities helps universities:
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Eliminate time spent traveling to and from physical archives
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Reduce maintenance downtime with real-time document retrieval
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Improve first-time fix rates by providing O&M data on demand
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Share building information quickly with outside contractors and staff
In essence, it turns your existing document storage into a mobile-ready, real-time resource—giving your facilities team the agility modern campuses require.
Preserving Institutional Knowledge Before It Walks Out the Door
Universities often depend on the expertise of seasoned facility managers who have decades of building knowledge stored—unfortunately—in their heads. As retirements accelerate across the sector, schools risk losing that insight forever.
ARC Facilities enables higher education institutions to:
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Capture legacy building knowledge digitally
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Centralize historical data in a searchable format
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Ensure seamless onboarding of new staff
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Maintain continuity across long-term projects
This isn’t just smart—it’s essential for long-term sustainability.
Be Emergency Ready, Not Just Emergency Aware
From weather events to infrastructure failures and active threats, universities are increasingly vulnerable to crises. When emergencies strike, delay is dangerous.
Most university facilities management software isn’t optimized for real-time emergency response. ARC Facilities bridges this gap by allowing teams and first responders to:
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Access emergency shutdown procedures
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Locate fire suppression systems and utility lines
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Share evacuation plans and refuge maps
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Retrieve safety protocols—all within seconds from the field
Instant access to this data doesn’t just protect buildings—it can save lives.
One Master Set. One Campus. One Click.
Facility data in higher education is notoriously scattered—some in binders, some in folders, some on old hard drives. This fragmentation creates bottlenecks and confusion.
ARC Facilities helps consolidate everything into a single digital master set, including:
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As-builts
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Renovation plans
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Warranty documents
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Inspection reports
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Equipment manuals
Once digitized and organized, your facility data becomes an on-demand resource available to anyone who needs it—whether they're in the mechanical room or miles away at another campus location.
Elevate What You Already Use
Here’s what ARC Facilities is not: a replacement for your CMMS or asset management system.
Here’s what it is: an enhancement.
Universities that already use higher education facility management software like FAMIS, TMA, or AiM can seamlessly integrate ARC Facilities to extend those tools to the field, improve emergency response, and reduce dependency on siloed data.
The result? Greater agility, better team coordination, and more efficient campus operations.
Smarter Tools for a Smarter Generation
Universities are preparing students for a tech-enabled future. Shouldn’t their facility teams have tech-enabled tools too?
With ARC Facilities, you’re not adding complexity—you’re removing friction. Your facility management team doesn’t need to be IT experts to use it. If they can operate a smartphone, they can instantly access the building knowledge they need.
And with today’s labor shortages and increasing facility demands, saving time is saving money—and ensuring safety.
Conclusion: The New Standard in Campus Facility Efficiency
Modern campus operations demand more than status quo systems. They require adaptable, mobile-first solutions that empower field teams, reduce downtime, and protect both infrastructure and people.
ARC Facilities transforms how universities manage, maintain, and prepare their campuses—not by replacing systems, but by making them exponentially more effective.
Because when you can access critical building data in seconds, your facility team stops reacting and starts leading.
