Optimising Google Drive Management with Patronum: Streamlining Collaboration and File Organization

Google Drive has become a one-stop solution for all our sharing and storage needs. The usage of Google Drive is simple and efficient, and that’s what makes it a popular tool among individuals and organisations. The only issue that an organisation may face is the disorganisation of files or multiple duplicate files. Additionally, storing confidential files may create privacy concerns. So companies need a tool that provides solutions to all these problems. One top-class solution we would like to suggest for Google Drive management is Patronum. 

In this guide, we will explain how Patronum makes the management of  Google Drive seamless.

Key Features Of Patronum’s Google Drive Management 

Here’s what you will get with Patronum’s Google Drive Management feature - 

• Browse and Manage Users’ Files & Folders

For an organisation where multiple team members are working on different projects, it is important to organise files in a structured way. However, the issue occurs when different files are scattered among different folders and team members have access to the files that are not assigned to them. 

Patronum makes things easy for you; with the tools provided, you can easily browse and manage files and folders across the organisation. With Patronum, there’s no need to assign files manually; instead, you can do so with the search filters and organisational tools. Searching for a file becomes easy with Patronum’s smart search functions. Additionally, with advanced tools, you get all the details on who has access to which file. You get all the control to notify the teammates to edit, view and share a file. 

• Change Ownership of Files & Folders

When working in a team, you may have to re-assign files and change the ownership. When doing so, you want to make sure that only the right candidate has the authority to access the sensitive data. The transfer of ownership needs to be done to manage the privacy and security of a project or file. 

How does Patronum help with it? The best part of Patronum’s features is that they help you save time by simplifying the process. With Patronum, it is easy to manage the ownership. You can assign the files or folders to people without following any complex procedure. Within seconds, you can transfer ownership. The tools you change or update ownership in bulk or individually with just a few clicks. With this feature, all your documents are not only well-structured but also ensure that the files are assigned to the appropriate person. 

• Update Sharing Settings for Better Control

However, sharing files or folders with Google Drive is simple and convenient. There are chances that you may accidentally share the link of a confidential file with an unauthorised person. The security concerns are high with the Google Drive sharing option. Once the link is shared, it is hard to undo it, and then arises the real concern. 

Patronum takes all the responsibility for the security of your documents and files. You can easily restrict people from viewing the files and folders. All you need to do is set the expiration date while sharing the link of the file so that the person gets access for a limited time. With Patronum, you can also prevent the downloading and printing of a file. The helpful tools make your work simple and quick. 

• Move Files and Folders Without Losing Track

When working on multiple files with different people, you need to move and re-organise files; this may be done because a project is extended, and different users need to be assigned the file in bulk. If the folders or files are not moved in an organised way, it can create chaos to search for a new file. When a wrong file is moved to an incorrect folder, it will consume a lot of time for your team to find the right document. 

One of the best features of Patronum is that it simplifies the way you move files or reorganise a folder. Within just a few clicks, you can easily manage your files and folders in bulk. The drag-and-drop feature lets you easily move documents across different files. With the help of tools provided by Patronum, your drive is always organised, and it becomes easy to track various files across folders. Based on the category and projects, Patronum automatically organises the files, creating a hassle-free process for you. Just with the help of a link, every team member will know the location of a file. 

• Manage Shared Drives for Better Team Collaboration

Shared drives are drives that can be assessed by multiple teammates. The files in these drives are edited, viewed and shared among various users. It is necessary to organise these files so that work is done seamlessly. It is important to note that permission is given to only those who are working on these files. Moreover, adding new users and allowing the editing to only authorised people should be done very wisely to maintain the workflow. 

With Patronum, you can easily share and manage the files. Within just a few seconds, you can add new users, allow permission, or restrict users from accessing a file. Patronum helps in balancing the work between different teammates. You get more integrated control with Patronum; it lets you work collaboratively with new or existing team members. 

Conclusion 

In the upcoming years, the usage of Google Drive will be increased. The tools and features that it provides are commendable in making things smoother in the workplace. However, there’s no denying the fact that there are still some challenges that need to be resolved. More advanced features are needed to enhance the management of work within the organisation. With Patronum, Google Drive management is easy. Whether you are a big organisation handling different departments or a startup or small organization, Patronum’s seamless features allow you to manage the files and folders of Google Drive easily. We suggest checking out the official website of Patronum, to know more about their features and services.