How to Easily Add Multiple PST Files in MS Outlook?

Today, almost every organization uses MS Outlook to send and receive emails daily. Sometimes, users mess up with a large number of PST files in their Outlook account and they don’t even know how to add multiple PST files in MS Outlook and manage multiple PST files in Outlook.

Benefits of Combining Multiple PST Files into a Single PST File in Outlook

Combining PST files can be beneficial for several reasons, especially when you are dealing with a large amount of emails and other data in MS Outlook. Here are some benefits of combining multiple PST files: 

• Merging Outlook PST files helps you organize your emails. Instead of handling multiple PST files, the user can have one PST file. Which makes it easier to handle and locate your data easily.
• Managing and baking up one PST file is much easier and handy. As compared to multiple smaller files. This can save time and reduce the chances of loss of the data.
• Searching and shorting are more convenient in one PST file. Otherwise, users have to struggle to search emails in different PST files.
• Having multiple files may lead to slow down the performance of Outlook. Especially if these files are large, merging them can improve performance because Outlook does not have to manage multiple files.
• Migrating Outlook data to a new computer or a new email client is much easier and faster while using one PST file and if you have various numbers of PST files the chances of loss of data are very high.
• Maintaining multiple PST files and protecting them from corruption and damage is much higher as compared to a single PST file.
• Archiving the data of Outlook emails and other important files is more convenient when having only one PST file.

Read more: To Know How to Export PST file to HTML.

How To Add Multiple PST Files In MS Outlook Using Manual Methods

In manual methods, there are two ways to add a PST file into one. user can choose any of these methods to merge their PST files.

Method 1. Use the “File” Tab Option to Merge the PST File 

1. First, open the Microsoft Outlook on your system. And click on the File tab on the taskbar, and point to Info in the options.
2. Now click on the Account Settings and again click on the Account Settings.
3. In the Account Setting click on the Data Files tab and then tap on Add button.
4. Add a new PST file to your Outlook profile and browse the location where the PST file is stored.
5. Last, select one PST file at a time, and tap on the OK button to add a PST file to Outlook.

Method 2. Use the “Home” tab option to combine a PST file

1. First, open the Microsoft Outlook client on your system. And click the Home tab ​​on the taskbar.
2. You can see the New Items section just below the taskbar. Click it to see the options.
3. In the options, point to More Items and click Outlook Data File…
4. Now browse the location where your PST files are stored. Select only one PST file at a time, and click OK to add a PST file to MS Outlook.

There’s one more thing you can try here. You can simply use the Import feature of MS Outlook client to add PST files to your Outlook profile.

Limitations of Using the manual method 

• The manual process of managing the Outlook PST files via merging PST files is very time-consuming and requires technical expertise.
• If one step is wrong, there are high chance of losing the important data.
• Manually, you can only merge 2 PST files at once. But, if you have thousands of PST files, this task is nearly impossible to merge.

Add Multiple PST Files in MS Outlook Using a Professional Approach 

To combine multiple PST files in MS Outlook easily and hassle-free use SysTools PST Merge Software is a reputable software that can be used to combine PST files without creating duplicates. Combining several PST files into one single PST file. Easily add multiple PST files in Outlook with all of its objects like contacts, emails, calendars, tasks, etc.

Following are the steps to use the Professional method smoothly

1. Download and install Software in your system.
2. Click on the Add File or Add Folder button to select multiple PST files and open them.
3. Select whether to join or merge based on the user’s requirements.
4. Select either the New PST, Existing PST, or Outlook Profile option to merge PST files.
5. Next, select the "Skip Duplicate Items" box from the filter button. 
6. Lastly, to begin the process of merging all of your Outlook.pst files into one, click the Next button. 

Conclusion:

In this article, we have discussed how to add multiple PST files in MS Outlook. First, we mentioned the benefits of adding multiple PST files into one PST file. after that list the manual methods to merge two PST files. in the manual approach, users have two options to add PST files in one PST they can choose any of the methods. Then we discussed the Professional method to add multiple PST files in Microsoft Outlook.