Payroll Outsourcing

Payroll Outsourcing

With our innovative and advanced technology, Paysquare has delivered efficient, end-to-end payroll outsourcing services and HR solutions for over two decades. We help you reduce the cost of manual intervention while maintaining bull’s eye accuracy.

We have a robust platform using advanced technology built to serve clients globally. Paysquare’s DeliziaHR is an ideal payroll management system that offers expert, accurate, punctual, compliant, and 100% error-free payroll services.

DeliziaHR is integrated to protect the records of all employees who enter and leave the company. Hassle-free management of attendance sheets, leave reports, tax sheets, payslips, compliance reports, and smooth upgrades take the pressure off payroll administrators.

Paysquare built DeliziaHR with the needs of its diverse customers in mind. Whether you’re starting or already an industry giant, DeliziaHR provides superior payroll and HR services to all business sizes.

Employee salary management system that is comprehensive and 100% secure. DeliziaHR is your one-stop Outsourcing Payroll Platform, free from unwanted risks, errors, and delays. At every level, we take care of all your compliance, HR, and end-to-end payroll needs.

DeliziaHR is available on the web and also on mobile devices. Employees can access their payroll records and conduct important activities like investment declaration, proof submission, applying for leaves, marking attendance, loan application, and other essential activities through a user-friendly interface. In contrast, administrators can access payroll data at an organizational level from anywhere in the world through a centralized database.

Our experienced team can help collate payroll inputs, process payroll, handle salary disbursements, comply with local regulations, and report requirements. With our hassle-free service, you’ll have one less thing to worry about in running your business.

A company and its employees need to have a successful payroll management system. In addition to managing payroll data, the job entails calculating periodic minimum wages and accurately paying employee salaries on time. Additionally, it prevents unnecessary financial losses and streamlines payroll processes, reducing the risk of errors.

Delizia is a word of Italian origin that means “delight.” It can describe something that brings joy and happiness, such as a beautiful piece of art. Delizia can also be used as a term of endearment, expressing affection or appreciation for someone or something. In Italian culture, delizia is often associated with savoring the finer things in life and is often used to convey a sense of appreciation and gratitude.

Paysquare invented DeliziaHR, a sophisticated HR system designed explicitly for payroll management for accuracy in payroll processing.This innovative system enables employers to manage all employee records, such as employee master data, new employee onboarding,exit management, payroll inputs, and download of essential reports.

Our team at Paysquare has extensive experience managing Outsourcing payroll, from simple to complex, for businesses of all sizes.

Ensure accurate and up-to-date records of all employees’ personal, payroll, HR, and financial details.

Fully equipped with the capability to calculate the value of ESOPs (Employee Stock Ownership Plans), ESPPs (Employee Stock Purchase Plans), RSUs (Restricted Stock Units).

Timely updates on one-time payment for incentives, bonuses, shift allowances, etc.

Seamless execution of outsourcing payroll activities such as Flexi basket, bonus calculations, tracking reimbursement eligibility, and other critical areas.

Accurately calculate one-time deductions such as canteen and transport fees and third-party deductions such as insurance premiums, bank loans, etc.

Effective payroll management of all personnel, including employees, contractors, and trainees.

An automated solution will compute employees’ Full & Final Settlement (FFS) until their Last Working Day (LWD), accurately incorporating all essential components like leave encashment, notice pay, gratuity, ad-hoc payments/recoveries, and retrenchment dues based on supplied input.

Generate output to employees such as last month’s payslip, penalty-met month payslip , F&F statement & final tax computation statement.

Generate output to client admin such as bank file, disbursing F&F amount, JV pertaining to F&F cases

The dashboard of the client admin will keep HR updated on the number of employees left and live employees in any particular month.

Based on the declaration submitted by the client employees the accurate monthly tax calculation will be performed.

Preparing and Filling of quaterly ETDS returns in form 24Q on NSDL site.

A detailed tax sheet will be given every month along with projection for the ease of understanding.

Preparing of form 16 along with digital signature and the same will be uploaded on ESS portal annually.

Validation of the actual proof submitted againts declaration and solving any queries raised by the employees around this process.

A complete handholding from declaration, simulation, vetting of proofs and query resolution will be taken care.

Explore the features of DeliziaHR for employees.

Keep personal information up-to-date and modify anytime with an intuitive and user-friendly UI.

Beautifully designed dashboards to show insights and reports for easy understanding.

Easy-to-use and intuitive paysquare mobile app services.

Hyperlinked and detailed pay slips of multiple months, annual and tax reports.

Quick access to CTC and salary breakup.

Declaration of investments and submission of actual proofs.

Easy-to-use tools for reimbursements and expense claims.

Quick access to Published FAQs, HR policies & documents

Upload documents for HR and payroll-related records.

Access to Form 12 BB and Form 16 for the last three years.

Apply for a loan with auto calculation of EMI and Interest.

Query management system through ticketing with predefined TAT.

Respond to surveys and various polls asked by HR management.

Access to E-Wallet is given to the employees to upload all their documents like PAN, Adhaar card, and address proofs.

The entire travel reimbursement module is built in, from travel requisition and uploading the reimbursement proofs to validating the documents.

Updating or changing family member details for various schemes like a nomination for provident fund, LTA, and Mediclaim insurances.

An option is given to update previous employer income to ascertain the correct income tax.

Explore the features of DeliziaHR for client admin.

A comprehensive employee onboarding module with the ability to generate appointment letters and other HR-related correspondence.

Update employees’ personal, financial, and other vital master data essential for business operations.

Provide regular salary inputs for payroll processing services through easy excel upload or by making employee-wise entries.

Access master employee data across the organization and modify employee information anytime, such as incentives, bonuses with clawback options, and salary holds.

Download all payroll-related MIS such as salary register with earnings & deductions, CTC, Flexi benefits, gross/master variance, CTC breakup, F&F statements, and Journal Voucher for accounting system, bank files, and employee master based on their employment status.

Download monthly reports and challans of TDS, PF, PT, ESIC, and LWF and track their payment status through the payment tracking module.

Update one-time income, deductions, and any kind of changes which also has an approval mechanism within the organization.

Keep a check on loans, advance salary data, and repayment schedules.

Assigning assets to the employee during joining and tracking them at the time of F&F.

Different kinds of surveys/polling can be created by an Admin login and can also be tracked responses thereof.

The rolls based access can be given to different departments like HR & Finance for accessing relevant reports.

The intuitive dashboards and graphical representation of MIS reports help to understand the HR department’s health at any given time.

Any HR documentation, HR policies, or any circular can be uploaded to certain groups of employees or at an organizational level.

The Paysquare team has developed a specialized module to answer employee inquiries and ensure transparency in the process promptly.

Partnering with a reputable payroll outsourcing company is the best way to ensure compliance with all applicable laws and regulations. Paysquare offers payroll-related statutory compliance services to help businesses overcome hefty penalties and compliance issues. By working with a team of experts, you can rest assured that your payroll is accurate, confidential, compliant and, on time – every time. 

The components of this include a provident fund, professional tax, the Employees’ State Insurance Corporation (ESIC), and a labor welfare fund.

We offer end-to-end, cost-effective, and hassle-free outsourcing Payroll Services for all payroll-related statutory compliances, including PF, ESIC, Professional Tax (PT), and Labour Welfare Fund (LWF). With our expertise in this field, we are trusted by a large number of corporations to manage their payroll-related compliances. Our team of dedicated professionals provides personalized service to every client so they can stay compliant with local laws while keeping costs under control.

Helping companies with monthly PF remittances.

Managing all communication with authorities, including responding to notices, inspections, and assessments.

Generating a UAN number and completing the necessary KYC process.

Creating and submitting monthly reports to client management.

Ensuring all necessary documents are filed, including returns and payment challans.

Helping companies with monthly PF remittance.

Handling an electronic challan cum return (ECR) and uploading the data to the Employees’ Provident Fund (PF) portal.

Tracking the payment status by our inbuilt payment tracking module.

Generating state-wise PT number.

Automatic calculation of PT based on the application rates and regulations of different states.

Creation and submission of state-wise monthly reports to client management in case the employees are located in multiple states.

Systematic handling of notices, inspections, and assessments with authorities.

Successfully upload the information to the PT portal.

Helping companies with monthly PT remittance.

Submission of all necessary paperwork, including the filing of returns and challans.

Tracking the payment status by our inbuilt payment tracking module.

Helping companies with ESIC registration.

Regularly file all necessary documents, including returns and challans.

Generation of a temporary Employees’ State Insurance Corporation (ESIC) identification number.

Create reports outlining the steps taken to discharge any outstanding obligation.

Calculate ESIC contribution according to the applicable rates and rules.

Helping companies with monthly ESIC remittance.

Management of necessary data upload to the Employees’ State Insurance Corporation (ESIC) portal and generating a payment challan.

Tracking the payment status by our inbuilt payment tracking module.

Helping companies with LWF registration.

Seamless handling of notifications, assessments, and investigations.

Calculate the Labour Welfare Fund according to the applicable rates and rules.

Helping companies with monthly LWF remittance.

Generate a report for management detailing the outstanding obligations that need to be settled.

Tracking the payment status by our inbuilt payment tracking module.

Paysquare is revolutionizing the way businesses manage leave and attendance. With DeliziaHR, companies can now easily create, store, and track employee information in a secure platform without any of the tedious paperwork associated with traditional methods.

Paysquare also offers features like automated time tracking, remote management capabilities for offsite employees, reminders when approvals are required or overdue requests need to be addressed, and reporting tools that give employers an overview of how their workforce is managing its time.

Utilize Paysquare’s efficient and streamlined leave and attendance management services today.

A user-friendly mobile app built for Android and iOS to manage all your leave-related transactions.

Apply for attendance regularization for incidents such as punch-in or punch-out, outdoor duty, or working from home.

Intuitive dashboards for easy understanding of your data.

Build a year-long leave planner and change it anytime, anywhere.

The unutilized leaves can be canceled at any point in time.

Track your punch-in and punch-out data, view the holiday list, check to leave accrual reports, and some critical MIS reports on Leave and attendance management across the organization.

Apply for leaves, compensatory time-off, and leave encashment.

Leave reports includes information such as the opening balance, accrual, usage, lapse, and carry forward for each type of leave.

Download and access the organization’s leave procedures and policies.

Access to a predefined yearly calendar of holidays.

Attendance report with detailed information on parameters such as in-time, out-time, weekly offs, leaves, etc.

View and manage time entries; balance leaves for specific groups or an employee.

Manage employee shifts and upload the weekly/fortnightly or monthly roasters.

Approve or reject leaves and an automatic entry in the employee’s leave quota.

Generate various reports on leave calculations and balances.

By utilizing a combination of GPS, smartphone status, and information about the location of cell towers and Wi-Fi access points, Paysquare’s Geo-fencing technology can accurately or approximately determine the current location of mobile devices. This method enables users to identify their exact or estimated position.

Paysquare provides a variety of services beyond just payroll and compliance solutions. They also offer a range of consulting services to help businesses stay compliant with local, state, and central government regulations and assist them in implementing comp & ben plans to help their long-term profitability.

Paysquare assists clients by providing ongoing support for established corporate policies that ensure compliance with labor laws while still allowing day-to-day operations to flow smoothly.

We also have an innovative and modern-day software DeliziaHR so users can easily manage their payroll information, leave and attendance data from any device.

Train all employees and client admin on DeliziaHR to perform the daily/monthly HR activities effectively.

Share notices/circulars of change/new rules/amendments with clients at a regular intervals.

Perform amendments to the statutory laws before the effective date and keep the client informed about the changes.

Provide advisory on change/amendments/new law (TDS, PF, PT, ESIC, LWF).

We know that companies always have some tool or software to support HR functions. DeliziaHR integrates with and orchestrates your complete HR ecosystem.

Paysquare takes data security and confidentiality very seriously. The company has implemented robust systems and measures to protect sensitive data from potential risks such as data breaches or unauthorized access. This includes strong passwords, secure servers, and regular updates to security systems. In addition, the company is committed to maintaining the highest level of data security and confidentiality to protect the interests of its clients and stakeholders and preserve its reputation.

All our employees have signed NDA, just like we sign one with our customers before commencing the project.

Data is stored on Amazon Web Services (AWS) and protected by Intrusion Detection Systems (IDS/IPS), and firewalls are installed on the gateway level.

Restricted access to only authorized personnel based on their designated floor.

Conducting of Annual VPT scan and also we are open for our clients to conduct the same for us.

Only an employee with permission to access specific client data with access-based simulation.

A secure web infrastructure with 2048-bit encryption.

Complex password policy in place.

IP-based restriction to client admin to access the data only from client premises

Limited internet connection, USB drives are disabled, and users can’t access C & D drives.

Multi-factor authentication enabled to access (OTP Based) for additional security.

Experience in super niche domains of payroll, compliance, and related services. Serving payroll outsourcing services in 18+ countries.

Certified for ISAE 3402 (SOC 1 Type 2 (KPMG), ISO 27001 (BSI) GDPR Compliant company

Processing over 4,50,000 monthly employee records across 1500+ customers globally.

A strong team of 700+ professionals

A home-grown payroll processing engine

Robust IT infrastructure with 2 data centers for BCP and Disaster Management

Exists for the last two decades

Insurances for E&O, CGL, WC, etc. Cyber Frauds

80% of our clients are associated with us for more than a decade.

We found the implementation team very knowledgeable, supportive and very systematic.Paysquare is a very matured payroll processing solution and they have well paid down processes to manage first time as well as every months processing.”

Jeff Smith

Co-Founder & CTO

The most valuable service that we get from you is “peace of mind.” I know that once I…

Parameshwer Matla

COLUMBUS GLOBAL SERVICES INDIA

We would like to take this opportunity to thank you for your continual support till date!

Ramakrishna Dabbara

SUM TOTAL SYSTEMS

We have successfully completed the go-live for Altra India Payroll.I would like to…

Abhijeet Shete

ALTRA INDIA

We are very impressed with Paysquare team due to their ability to process payroll…

Ratnakar Dhakad

IMOCHA TECKNACK TECHNOLOGIES PVT. LTD.

Honestly , It has been an amazing experience working with Payroll team as on date…

Monica Shah

VICTAULIC

I have been a client of Paysquare for 7 years and their services are fantastic. Migration from the old…

Sourabh Jain

SEAGATE INDIA

Paysquare is a leading provider of payroll outsourcing services in Mumbai, offering comprehensive solutions to businesses of all sizes.

Paysquare offers comprehensive payroll outsourcing services in Pune to efficiently manage payroll and compliance for businesses.

Paysquare’s payroll outsourcing services in Delhi help businesses efficiently manage payroll and compliance while enhancing accuracy and reducing costs.

Paysquare offers payroll outsourcing services in Chennai, providing businesses with efficient payroll and compliance management through their technology and expertise

Paysquare provides payroll outsourcing services in Hyderabad, helping businesses manage payroll and compliance efficiently through their expertise and technology.

Paysquare’s payroll outsourcing services in Bangalore assist businesses in managing payroll and compliance efficiently, leveraging their technology and expertise.

Businesses need an effective solution to manage employee payroll processing. This is where Payroll outsourcing companies come in, and manage end to end payroll requirements of these clients. These include managing employee salaries, overall payroll related reports, managing tax and compliance, leave and attendance and much more. Payroll management in India can get very expensive, but thanks to some payroll outsourcing companies in India, it is possible to manage end to end payroll processing very cost-effectively. This reduces the complexity of the organization’s payroll processing and makes the entire payroll process very reliable and flexible.

There are several benefits to payroll outsourcing in which companies’ handover all their headache to payroll outsourcing companies and get relief from payroll hassles. Some of the benefits from payroll outsourcing include Outsourcing their payroll processing actually helps the organization save cost. Managing payroll processing with in-house employees can get very expensive, considering the infrastructure expenses as well as the cost of errors and missed compliances.

• They get access to professional payroll processing services
• They do not need to worry about complex rules and calculations, which change often
• They get ready access to better reports, instantly
• They have access to experts in payroll processing and payroll management field
• Enhanced data security including back-ups and redundancy mechanisms
• They can avoid investments in technology and related upgrades

Nowadays, most organizations are looking for cost effective & flexible payroll management solutions. They also are looking for solutions in bookkeeping and accounting, where they can get access to advanced reports and where bulk of the processes are automated. Payroll is a non-core activity for HR whereas accounting services is an integral part of an organizations operational capabilities and systematic functioning. Both activities are important for any organization and any mistakes or non-adherence to laid out compliances can be costly. Most successful organizations thus outsource their entire payroll processing and accounting, helping organization to streamline their business operations.

There are several things to be considered when companies planto outsource their payroll processing in India.Some of them include.

• Cost of outsourcing payroll processing vs a hiring an in-house payroll management team
• With your current payroll management process, what is the level of Accuracy and consistency? Is payroll processing happening consistently on time and without any errors?
• Do you have access to payroll related domain expertise, so that you have the right advice, when it comes to interpreting specific regulations?
• What is the level of automation that you are able to achieve in in entire payroll processing?
• Is the end to end payroll process reliable and easy to manage?
• While you are managing payroll processing, how are you taking care of data Security, back-ups and redundancy mechanisms.

The cost of payroll outsourcing in India depends on the scope of work defined between the service provider and the organization. Usually the number of employees in the organization can give you a ball park view of what outsourcing payroll services is going to cost, but to get to detailed costs, it is necessary to reach to an agreement in terms of scope of work included for payroll management. The scope of work could include monthly payroll processing, compliance management-PF/P.TAX. /ESIS/Taxation returns filing, other activities like Full & Final settlement, Investment proof checking and auditing, Form 16 generation, Default notice management received from the Income-tax department etc. all these activities are processed on a monthly/quarterly/yearly based on client requirements.

Let us sit together for a quick walkthrough of our Payroll Outsourcing solution.