How to Print W-3 Forms in QuickBooks Desktop and Online?

Form W-3, or the Transmittal of Wage and Tax Statements, summarizes crucial W-2 employee details, including total earnings, FICA wages, and withheld tax amounts. It encompasses federal income wages and tax withholding details. While not always necessary, filing W-3 depends on how your W-2s are submitted to the Social Security Administration. So, what exactly is the W-3 form? It's a tax document employers utilize to report an employee's total income to the Social Security Administration and the Internal Revenue Service (IRS). If employees receive multiple W-2 forms, employers use the W3 form to communicate the total salary payments and withholding amounts to the IRS and Social Security Administration. This ensures transparency and compliance. If required, this segment will guide you through printing the W-3 form in QuickBooks. For professional assistance in filing and printing W-3 in QBO or any Intuit forms, reach our technical support team at +1-800-360-4183 for immediate solutions.

How to Print W-3 Forms in QuickBooks Desktop?

To print W-3 forms in QuickBooks Desktop, you can follow either the automatic or manual method:

Automatic Method:

·         Click on the Employees tab.

·         Navigate to the Payroll Center in the Employees tab.

·         Go to File Forms and select View or Print W-3 Forms.

·         Enter the correct PIN for payroll.

·         Click OK, then select W-3.

·         Choose the year for the form.

·         Click Open/Save Selected.

·         View the form in Adobe Reader.

·         In Adobe Reader, go to the File menu and choose Print.

·         Make sure to type Reissued statement when reprinting the form.

Manual Method:

·         Open QuickBooks.

·         Click on Employees.

·         Choose Payroll Tax Forms and W-2s.

·         Click on Process Payroll Forms.

·         Select File Forms.

·         Pick the annual form W-3.

·         Click Create Form.

·         Choose the Employees tab.

·         Include the date and click OK.

·         Select Review and check for a checkmark beside Reviewed W-2s in the reviewed section.

·         Click Submit Form.

·         Click View and use Adobe Reader to view the W3 form.

·         Finally, click Print in the file menu or use Ctrl + P keys to print the form.

How to print W-3 Forms in QuickBooks Online?

Printing W-3 in QuickBooks Online

Step 1: Intuit Files for You

Print Current Year or 1-Year Prior W-3 Form:

·         Go to the Taxes option in QuickBooks Online.

·         Click on Payroll Tax.

·         Choose Filings.

·         Opt to print both employer and employee copies of your W-3 form.

·         Select View on the transmittal wage and tax statements (W-3).

·         For employee copies, distinguish those opting for paper or paperless.

·         Click View.

·         If asked about contributions to a retirement plan outside QuickBooks Online, choose yes or no.

·         Click Print on the Adobe Reader toolbar.

·         Choose Print again.

Print Previous Years W-3 Form:

·         Head to the Taxes menu.

·         Click on Payroll Tax.

·         Choose Filings and opt for Resources.

·         Click on Archived forms and filings and set the date range or search for the needed forms.

·         Choose View on the desired W-3 form.

·         Click the print icon on the reader toolbar.

·         Choose Print again.

Step 2: Pay and File Electronically or Manually

Printing Current Year or Prior W-3 Form:

·         Navigate to the Taxes menu.

·         Click on Payroll Tax.

·         Choose Filings.

·         Opt to print both employer and employee copies of W-3.

·         Choose Archive or View on the transmittal of wage and tax statement.

·         For employee copies, adjust W-2 print settings if needed.

·         Click View.

·         If asked about contributions to a retirement plan outside QBO, choose yes or no.

·         Click the print icon on the Adobe Reader toolbar.

·         Choose Print again.

Print Previous Years W-3 Forms:

·         Navigate to the Taxes menu and choose Payroll Tax.

·         Click on Filings and opt for Resources.

·         Click on Archived forms and filings.

·         Set the date range or search for the forms needed.

·         Click View on the desired W-3 form.

·         Choose the print icon on the reader toolbar.

·         Choose Print again.

Conclusion:

Now that you have the steps to print W-3 in both QuickBooks Online and Desktop, feel free to implement them. If you encounter any challenges or have questions during the process, don't hesitate to reach out to our QuickBooks support team at +1-800-360-4183. Our technical professionals are well-versed in QuickBooks and are ready to assist you smoothly. For any QuickBooks-related queries, feel confident in contacting us for expert guidance.